Bye-Laws of the European Society for Research in Mathematics Education
Revised Bye-Laws, approved by the general meeting 2013 in Antalya.
Membership shall be open to those persons who wish to become members and agree with the aims of the Society as set out in Clause 2 of the Constitution.
The benefits of membership are :
- Reduced fees for attendance at ERME conferences and seminars.
- Summer schools organised for research students which allow such students to meet their peers from across Europe.
- Purchase of the Congress proceedings at reduced rate.
Membership will be from one ERME Congress (CERME) to the next. The General Meeting will determine the fee for the next period on the recommendation of the Executive Committee. The initial fee will be 40€ for ordinary membership and 20€ for Research Student membership.
Members who do not renew their membership by the due date will not be allowed to vote on subsequent occasions until their membership is renewed.
Should a member not renew his/her membership within six months of the due date, then it will be deemed that such a person no longer wishes to be in membership of the Society and the Secretary will remove him/her from the membership list.
All monies accrued by the Society shall be placed in accounts which are subject to Charitable status and held under the legal requirements of the Charities Act 1998.
An independent auditor, appointed at the General Meeting will audit the accounts annually.
- Executive Committee
The Executive Committee comprises of the Officers of the Society President, Vice-President, Secretary, Treasurer and in addition at most seven other members, of which two are the representatives of the Young Researchers, as stated at the article 4bis. The Executive Committee will be elected at the General Meeting for a period of office of two years. A member of the Executive Committee may seek re-election provided s/he has not served three consecutive terms of office.
The Executive Committee shall have regular meetings the dates for which shall be posted annually. The President in conjunction with the Secretary shall draw up the agenda for the meeting and this should be circulated at least fourteen days before the meeting takes place. Fixed items on the agenda should be Apologies, Minutes of the last meeting, Matters Arising and Treasurers Report - an interim report of the financial state of the Society by the Treasurer.
Decisions made at the Executive Committee shall be by a simple majority of those present. Six members of the Executive Committee should be based regionally. The representatives of Young Researchers are not based regionally. The division of Europe into regions suitable for the Society is the prerogative of the Executive Committee who will take their recommendation to the General Meeting.
In 2015, the ERME Executive Committee has decided to have one regional representative from each of the following regions (from 2017 on):
- Middle Europe (Germany, Austria, Switzerland)
- Western Europe (UK, Ireland, Belgium, Netherlands Luxembourg)
- Northern Europe (Denmark, Sweden, Finland, Norway, Iceland)
- South Western Europe (Portugal, Spain, France, Italy, Malta)
- South Eastern Europe (Turkey, Israel, Greece, Cyprus, Serbia, Croatia, Bulgaria, Romania, Slovenia)
- Eastern Europe (Poland, Czech Rep., Russia, Ukraine, Slovakia, Hungary, Latvia, Estonia, Lithuania, Belarus)
The executive shall set up such Sub-committees of the Executive Committee, which shall ensure the efficient and effective running of the Society. Relevant members of ERME may be co-opted to such Sub-committees.
4bis. Representatives of the Young Researchers
Eligible as representative of Young Researchers is any person who at the deadline for nomination fulfills the following criteria:
- she/he is doing her/his doctoral Study or has completed it not more than 3 years earlier, and
- she/he has attended CERME or at least one official event for Young Researchers organized by ERME.
- General Meeting
The President of the Society will act as Chair of the General Meeting. At the meeting, the President, on behalf of the Executive Committee shall give a report of all its work since the previous General Meeting. Any Sub-committees of the Executive Committee shall present their reports, which will include a financial report and audited set of accounts.
Resolutions may be presented to the General Meeting in one of two ways:
- By the Executive Committee if circulated to all members of the Society at least fourteen days before the meeting;
- By ten or more members signing a resolution which must be in the hands of the Secretary at least four weeks prior to the date of the General Meeting to allow for its circulation at least fourteen days before the date of the meeting.
Elections to the Executive Committee will be held at each biannual General Meeting.
The election of the President and of the representatives of Young Researchers shall be administered separately from the election of other Members.
The election for Vice-President, Secretary and Treasurer will be by the members of the Executive Committee and will take place at the first Executive Committee meeting following the General Meeting.
The term of office of members of the Executive Committee is two years. Two further consecutive terms of office (one for the representatives of Young Researchers) may be undertaken following which the member may not seek immediate re-election.
Normally three or four new members will be elected at each General Meeting in accordance with the representation listed above in Bye-law 4 and 4 bis. The Chair will announce the names of those members of the Executive Committee who are not seeking re-election.
Written nominations for President and members of the Executive Committee, in accordance with the representation as listed in Bye-law 4 and 4 bis, must be in the hands of the Secretary not less than four weeks before the General Meeting. Any nomination must be supported by a seconder and have the agreement of the nominee.
The Secretary will circulate the membership of ERME by electronic means, two weeks before the General Meeting, the names of the candidates being nominated together with a brief profile supplied by the nominee.
For the election of the President each member of ERME will have one vote. For the election of each representative of Young Researchers each member of ERME will have one vote.
For the election of other members of the Executive Committee, members of ERME will have the number of votes equal to the number of vacancies. If a Regional Representative is to be elected, the candidate from that region gaining the most votes will be deemed to have been elected. Decisions regarding the election of non-regional representatives will follow.
In the event of a tie, the names of the tied candidates will be put on identical pieces of paper, folded, placed into a closed receptacle and an independent member of the Society asked to draw one out at random. The person whose name is so drawn will be deemed to have been elected.
The European Society for Research in Mathematics Education, (ERME), hereafter called ‘the Society’ is an association established in accordance with the laws of the United Kingdom.
To advance research and education in the field of mathematics education by providing conferences, courses, lectures, seminars and any other charitable means which the Trustees determine. This will be done through:
- Promotion of the development of all aspects of research in mathematics education in Europe, with special emphasis on those activities which transcend national frontiers.
- In particular, in the European context, fostering the interaction between researchers in mathematics education of different countries and establishing a sense of identity amongst European researchers in mathematics education.
- Seeking to establish and maintain contact with other international bodies whose aims are consistent with those of the Society. The activities shall include regular Congresses, held normally at two yearly intervals.
- Application of the Income
The Trustees of the Society will be those members of ERME holding the following positions: President, Vice-president, Honorary Secretary and Honorary Treasurer.
- The income of the Society shall be applied solely towards the promotion of its aims.
- A Trustee may be reimbursed, from the Society, reasonable expenses properly incurred by him/her when acting on behalf of the Society.
- None of the income of the Society may be paid to or transferred directly or indirectly by way of profit to any member of the Society.
- No Trustee may be paid or receive any other benefit for being a Trustee.
- A Trustee may:
- sell goods or services to the Society;
- be employed or receive remuneration from the Society;
- receive any other financial benefits from the Society; provided (s)he is not prevented from doing so by sub-clause 3.4 of this clause, or is permitted by sub-clause 3.3.
- A Trustee must absent himself or herself from any discussions of the trustees in which it is possible that a conflict will arise between his/her duty to act solely in the interests of the Society and any personal interests and take no part in the voting on the matter.
- Powers of the Trustees
- The Trustees must manage the business of the Society and have the following powers to further the aims of the Society:
- To raise funds without undertaking any substantial permanent trading activity and comply with any relevant statutory regulations;
- To set aside income as a reserve against future expenditure but only in accordance with written policy about reserves;
- To obtain and pay for such goods and services as are necessary for the carrying out of the work of the Society;
- To open and operate such bank and other accounts as the Trustees consider necessary and to delegate the management of funds in the same manner and subject to the same conditions as the trustees of a trust are permitted to do so by the Trustee Act 2000.
- No alteration of this constitution or any special resolution shall have retrospective effect to invalidate any prior act of the Trustees.
- Any meeting of the Trustees at which a quorum is present at the time of a relevant decision being made may exercise all the powers given to the Trustees.
- The Trustees must manage the business of the Society and have the following powers to further the aims of the Society:
Membership is open to those individuals who agree with the aims of the Society and who undertake or support research in mathematics education. Membership is granted by the Board of ERME. This procedure shall be regulated by the Byelaws. Members shall pay membership fees as determined by the General Meeting. Members who fall behind in the payment of their fees shall, until such fees are paid, forfeit their right to vote. Membership is terminated by written notice to the Secretary of the Board of ERME or by the non-payment of membership fees six months after they are due. The expulsion of a member shall be by a decision of the Board of ERME. This procedure shall be regulated by the Bye-laws.
- General Meeting
There shall be a General Meeting at each regular ERME Congress. The General Meeting will comprise those members present who have paid their membership fees. There shall be at least two weeks advance notice of the exact time, place and agenda for the General Meeting during the Congress. Substantial items requiring decisions of the General Meeting must be on the agenda and supporting documents circulated with the agenda. The President shall be elected for a period of three terms, each term being a period of two years, and this election will take place at an appropriate General Meeting. The General Meeting shall be chaired by the President or if he/she is not present the Vicepresident or any other Trustee. The General Meeting shall specifically:
- receive a report of the work of the Society;
- approve the Bye-laws and any changes of the Bye-laws;
- determine the membership fees;
- receive the auditors' report;
- confirm the financial statements and discharge the Board of ERME from liability;
- elect the auditors and their deputies (by electronic voting where necessary);
- elect the President when this falls due;
- elect the required number of members of the Board of ERME, other than the President, according to the Bye-laws Laws of the society. The General Meeting shall transact business provided there is a quorum of 29 members entitled to vote or one tenth of the membership entitled to vote, which ever is the greatest.
- Electronic Voting
Electronic voting of other matters deemed substantial by the Board of ERME may be undertaken between General Meetings.
- Board of the Society
The Board of the Society shall consist of the President, the Vice-president, an Honorary Secretary, and an Honorary Treasurer who are the Officers and Trustees of the Society and at least two but not more than five other members. All European regions shall be represented through membership of the Board of ERME in accordance with the principles set out in the Bye-laws. Each member of the Board of ERME is elected for a period of three terms, each term being a period of two years. At the end of three terms there shall be no immediate re-election The Board of ERME shall be convened by the President or, in his/her absence, by the Vicepresident.
The signatories for the Society are the President, or the Vice-President, together with one other officer. The Board of ERME shall have general charge of all matters concerning the Society which are not regulated differently in this Constitution or in the Bye-laws. The Board of ERME shall specifically
- prepare the matters to be discussed by the General Meeting and convene the meeting;
- implement the resolutions adopted by the General Meeting;
- administer the assets and property of the Society;
- prepare an annual report and financial return for transmission to the Charity Commission;
- keep minutes of all its meetings and those of the General Meetings. Members of ERME may be co-opted to the Board of ERME to undertake specific tasks.
- Amendments to the Constitution
Any provision contained in this constitution may be amended provided that:
- no amendment may be made that would have the effect of making the Society cease to be a charity at law;
- no amendment may be made to alter the aims if the change would not be within reasonable contemplation of the membership of the Society;
- no amendment be made to clause 3 without prior written consent of the Charity Commission;
- any resolution to amend the constitution be passed by not less than two thirds of the members present and eligible to vote at the General Meeting. Resolutions to amend the constitution should be in the hands of the Secretary not less than FIVE weeks before the date of the General Meeting to allow time for the resolution to be circulated to all members of the Society with the agenda. A copy of any resolution amending this constitution must be sent to the Commission within twenty one days of it being passed.
In the event that the Society is dissolved or merged, the Trustees will remain in office and be responsible for the winding up of the affairs of the Charity. Any assets remaining, after discharge of all debts, shall be transferred to a legal body having aims similar to those of the Society. The Trustees must notify the Commission promptly should the Charity be dissolved and final accounts sent to the Commissioners.